Role Description: Reporting to the Manager: Sales and Marketing, the role will be responsible for the administrative duties with regard to the import and export of all Petra Diamonds production at the Sales & Marketing diamond sorting facility (Sky Park).
The position is based at the Sky Park Offices in Kempton Park, Gauteng
RESPONSIBILITIES:
Ensure the adherence to security and HSEQ protocols.
Model behaviour that is consistent with the Company Safety, Health and Environment Vision and Values. Manage and report on non-compliance issues.
Establish and maintain good working relationships and an effective / sound communication system with the Sales & Marketing Function and DBSSSA.
Responsible for the administrative duties of diamond productions from import to export at the Sales & Marketing diamond sorting facility.
Responsible for the administrative diamond handling duties with regards to internal and external handover documentation.
Responsible to administer the weekly receipt of diamonds, signing of the brokers notes, as well as the final sign-off of production per tender cycle with DBSSSA.
Ensure that all Sales & Marketing reporting is aligned with standards, guidelines and schedules.
Responsible to capture and maintain data on the PDH system and the issuing of daily balancing reports.
Responsible for the issuing of work on the PDH system to the Senior Diamond Sorters on a daily basis.
Responsible for the compliance to government tender processes (i.e. SDT, GDV, SADPMR).
Responsible for the preparation and packing of diamond productions for export and tender processes.
Responsible for the reconciliation of the Non-Diamond Content (dust & false) and issuing of reports pertaining to it.
Arrange for the calibration and maintain all assigned laboratory instruments carefully.
Receive and interpret all procedural updates, in an efficient manner.
Takes cognisance of and adhere to Company policies, procedures and relevant legislation. Manage and report on non-compliance issues.
Effective Team Player and Effective Self-Management.
Requirements:
MINIMUM REQUIREMENTS:
National Diploma (NQF Level 6) in Office Administration
Minimum 5 years diamond product handling experience – essential
Computer Literacy in MS Office suite (Intermediate).
Knowledge and experience of Diamond Programmes - essential.
Required to travel.
Valid driver's license.
ADVANTAGEOUS REQUIREMENTS:
Minimum of 3 years diamond sorting experience
Understanding of the diamond pipeline.
Rough Diamond Evaluation Course.
TECHNICAL COMPETENCIES:
Be able to work under pressure, portray high levels of integrity, attention to detail and assertiveness.
Ensure that all diamond handling procedures are understood and adhered to.
Demonstrate knowledge and skill in using the applicable PDH system.
Know and understand all related company policies and procedures.
Work under pressure, portray high levels of integrity and assertiveness.
Know and understand the workflow regarding diamond processing and relevant government processes.
Attention to detail and problem-solving skills.
Establish and maintain healthy, diverse internal and external relations.
Work within a team, supporting peers and less experienced team members, to effectively deliver objectives.
